The Coordinator for Youth and Family Programs is a full-time position (12 month) that provides for the effective day-to-day supervision and implementation of programs and services for Campus Recreation. Areas of oversight include activity programming such as dance, martial arts and fine arts, as well as a comprehensive slate of youth programs including the signature, licensed summer “A Camp,” and supporting the Arizona Youth University (AYU) STEM enrichment programs. Coordinators are responsible for hands-on operations including personnel supervision, guest service, facility and equipment operations and maintenance, cash handling, delivery of programs and services, program design and curriculum, safety and risk management. Coordinates hiring, training and supervising staff who oversee facilities and deliver programs and services. The position requires representation of the Department of Campus Recreation in a fair, consistent, cooperative and positive manner in accordance with Department and University policy. The position reports to the Assistant Director of Youth and Activity Programs.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!
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• Provide supervision for the Youth and Family programs designed to achieve the Campus Recreation vision and area goals; programs include dance, martial arts and other specialty classes as well as the state licensed “A Camp”, AYU, holiday break camps, school-year activities, mini-camps and teen programs.
• Oversee compliance with Arizona state childcare licensing guidelines.
• Provide daily supervision of program offerings and facility spaces that achieves exceptional quality, stewardship and accountability.
• Plan individual program offerings and design curriculum and activities intended to meet guidelines set by leadership staff on program mix, participation targets and financial parameters.
• Collaborate with department staff to ensure facility spaces are maintained as needed to meet industry standards for programmatic use. This includes implementing routine inspections and audits.
• Assist with the annual budget submission. Provide financial supervision necessary to achieve budget targets, carrying out best practices in financial stewardship.
• Staff supervision including hiring, training, scheduling, feedback, evaluations, payroll and disciplinary processes for ancillary, student and volunteer staff. Indirect supervision of independent contractors. The development and engagement of student staff is an emphasis.
• Develop for review and approval any pertinent program area procedures, processes and training or operations manuals.
• Develop or update necessary emergency procedures, safety practices and risk management processes in conjunction with administration and the department risk management committee.
• Under the guidance of Assistant Director and department marketing staff, implement publicity strategies to maximize program participation. Conduct outreach efforts in order to increase awareness and visibility of the program.
• Ensure the highest possible level of customer service in order to provide exceptional experiences.
• Implement program assessment tools to assess market needs and interests, participant satisfaction and overall program feedback. Report on results, including strategies for process improvement.
• Execute equipment and supply purchasing within budgetary parameters according to UA policies.
• Inventory and maintain all equipment and supplies to ensure quality, safety and security.
• Provide ongoing, semester and annual updates on pertinent measures of success, including participation, assessment data, financial status and area happenings.
• Develop and maintain relationships with Campus Recreation, the University of Arizona and Tucson community as necessary to achieve program success, collaborations and partnerships.
• Develop and maintain positive relationships with current and potential participants and alumni in order to maximize program success.
• Ensure proficiency in Campus Recreation and University of Arizona policies, procedures and processes.
• Engage in Campus Recreation, University of Arizona and pertinent industry training and development opportunities.
• Administrative/coordinative professional level experience with youth programs.
• Administrative/coordinative professional level experience with recreation activity programming.
• Valid driver’s license upon the first day of employment with the ability to drive according to the University Fleet Safety Policy.
• Upon hire, CPR-PR, AED, First Aid and Blood Borne Pathogens certification training will need to be completed.
Arizona Board of Regents Minimum Qualifications
Bachelor’s degree in education, higher education, recreation, physical education, public health or a related field AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education.
• Master’s degree in Education, Higher Education, Health Education, Physical Education, Recreation, or a related field.
• Experience with Arizona licensed child care programs and state licensing guidelines.
• Two years of administrative/coordinative professional level experience with youth programs.
• Two years of administrative/coordinative professional level experience with recreation activity programming.
• Two years of staff supervision experience, including the development of student staff.
• Demonstrated experience with program development, marketing, financial management, safety and risk management.
• Experience with collaborative programming and the ability to form positive relationships.